Procurement and Pricing Admin at Outsource Access

We are seeking a Procurement & Pricing Admin VA to streamline operations by managing procurement workflows, conducting pricing analysis, and optimizing inventory and delivery schedules. The ideal candidate is analytical, detail-oriented, and highly proficient in Excel, capable of identifying trends, generating reports, and improving efficiency through data-driven insights. This role also involves administrative coordination, task delegation, and follow-ups to ensure seamless execution of key action items across departments.

1. Procurement & Pricing Analysis

• Analyze pricing trends and develop cost-saving procurement strategies.
• Assist in vendor selection, negotiations, and purchase order management.
• Maintain updated reports on costs, margins, and price fluctuations.
• Develop and submit pricing proposals for delivery companies to optimize store delivery efficiency.

2. Reporting & Data Analysis

• Generate daily, weekly, and monthly reports on warehouse operations, order fulfillment, and profit margins.
• Perform data analysis using Excel functions (SUM, AVERAGE, VLOOKUP, IF statements, Pivot Tables).
• Review and update delivery schedules to enhance operational efficiency.
• Track and optimize delivery routes using historical data analysis.

3. Inventory & Order Management

• Monitor inventory levels and coordinate replenishment strategies.
• Identify inefficiencies and suggest improvements for order fulfillment processes.
• Conduct stock movement analysis to enhance demand forecasting.

4. Administrative & Task Management

• Manage email and calendar scheduling for procurement and operations-related meetings.
• Take meeting minutes and ensure clear delegation of tasks across David’s team.
• Track action items, follow-ups, and deadlines across departments.
• Maintain an organized task management system to ensure timely execution.

Requirements

• Technical Skills

• Advanced proficiency in Microsoft Excel (SUM, AVERAGE, VLOOKUP, IF statements, Pivot Tables).
• Strong background in data analysis, reporting, and inventory tracking.
• Familiarity with procurement processes and pricing analysis.
• Ability to analyze and interpret warehouse and delivery operations data.
• Soft Skills
• Highly organized with strong attention to detail.
• Analytical and problem-solving mindset with a proactive approach.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and deadlines efficiently.
• Team-oriented with strong task delegation and follow-up capabilities.
• Experience in meeting documentation and streamlining task execution.

Benefits

Employee Benefits

• Health and Wellness: Comprehensive HMO coverage for you and your dependents.
• Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
• Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
• Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
• Government Benefits: Full support for required government benefits.
• And More: Exciting additional benefits that will be shared with you!

Supplemental Pay Types

• 13th Month Salary: A festive bonus to celebrate the year’s hard work.
• Overtime Pay: Compensation for your extra effort and time.
• Night Differential: Additional pay for working late hours or shifts.
• Incentives: Performance-based incentives to reward your contributions and achievements