Senior Talent Acquisition Specialist Tokyo, Japan at AVEVA

AVEVA is creating software trusted by over 90% of leading industrial companies.

Job Title: Senior Talent Acquisition Specialist

Location: Tokyo, Japan

Employment Type: Full-time / Regular

The job

To manage the end- to-end recruitment life cycle of job vacancies, across AVEVA Japan and Korea. Ensuring our key business objectives and timeframes are being met to a high standard, ideally while being a Talent Acquisition (TA) subject matter expert in partnering key business and People team stakeholders.

Key responsibilities

• Lead on the overall recruitment process, collaborate on job requisition details and in some cases creation, planning and implementation of recruitment strategies and to proactively attract, assess and secure top talent in our relevant markets

• Creation of on-brand job adverts, ensuring appropriate information is included for advertisement, online postings and targeted job boards

• Proactively source talented and diverse candidates through varied and creative methods, and understand impact of applied strategies

• Coordinating key sourcing channels - implementing a variety of candidate generation techniques, strategies, programs and campaigns in order to fulfil business hiring needs

• Creation of talent pools for long-term recruitment needs

• Develop consultative partnerships with key internal/external Stakeholders, involved in the hiring process

• Upskill the business where necessary on interview processes and best practices.

• Lead and support on ongoing strategy to find specialists, leaders, and future hires for the business

• Build and maintain strong partnerships with our Third-Party Agents, these include but are not limited to; Recruitment Agents, Job Search Board groups and Professional Networking groups

• Responsible for data entry into the Applicant Tracking System (Workday) and maintenance of recruitment records; emphasis on quality and high levels of accuracy ensuring compliance with processes and legislation

• Effectively screen and interview candidates to meet business needs

• Creation and delivery of fair offers to candidates, created through partnering with business Stakeholders and relevant People Team colleagues

• Issuing of Job Offers (internal and external), Employment Contracts and New Starter Paperwork

• Ensure positive applicant and Hiring Manager experience throughout the hiring process

• Involvement in and leading of TA projects

• Supporting the TA Lead with certain, suitable tasks that may add to the overall team growth and service delivery

• Support of more junior members of the team to ensure they understand and follow our Processes and system usage fully

• Responsible for overseeing the coordination of all ‘Early Career’ activities, including Graduates, Internships and Work Placements (if required)

• Planning and management of the Graduate Career Fairs and Assessment Centres (if required)

• Supporting and attending the Assessment Centre days to ensure a smooth experience for candidates. This will include doing passport scans, briefing candidates on exercises, directing them to rooms, networking and minute taking (if required)

Essential requirements

• Strong experience in recruiting at professional and senior level, ideally from a corporate environment

• Good working experience within Software or relevant technology disciplines

• Highly effective administrative skills

• Strong time management skills

• Experience of formatting content for PowerPoint presentations

• Strong communication skills both written and verbal

• Excellent language capabilities in English and Japanese, with Korean language skills being a plus

• Experience of working with different HR and ATS systems with the confidenc

• Proven experience of building excellent relationships with key stakeholders, often involving senior business leaders, to ensure business requirements are absorbed, understood and delivered against

• Proven experience of building long term relationships with past and future candidates

• Meticulous and organised with excellent attention to detail

• Strong ability to effectively network and identify candidates independently

• Highly skilled in operating as a true recruiting partner, selling candidates on the company, brand and role

• Strong interpersonal and team-working skills

• Ability to manage demanding workload, internal stakeholders and competing priorities

• Result-oriented

• Ability and drive to support/mentor junior Talent Acquisition Specialists

Desired skills & Behaviours

• Strong attention to detail

• An impactful individual, Energetic and resourceful

• A trusted team player and collaborator

• Comfortable working under pressure and to tight timeframes

• Positive attitude

• Strong relationship builder

People at AVEVA

We’re focused on the single most important part of AVEVA’s business: our employees. From recruitment and reward to experience and engagement, our partnerships across the business create and enable the conditions for every individual to thrive.

Doing the best we can for our great people requires quick thinking – and big thinking. Our team is as involved in the day-to-day activities affecting the employee experience as we are in the global transformation projects shaping AVEVA’s future. Join us and become part of a diverse and vibrant group that’s striving to make every day at AVEVA even better than the last.

Find out more: https://www.aveva.com/en/about/careers/

Japan Benefits include:

Flex working hour system, starting from total 22 days annual leaves, parental leave, additional leaves, Relo Club employee benefits, well-being support, life insurance, pension, company’s gift, education support.

It’s possible we’re hiring for this position in multiple countries, in which case the above benefits apply to the primary location. Specific benefits vary by country, but our packages are similarly comprehensive.

Find out more: aveva.com/en/about/careers/benefits/

Hybrid working

By default, employees are expected to be in their local AVEVA office three days a week, but some positions are fully office-based. Roles supporting particular customers or markets are sometimes remote.

Hiring process

Interested? Great! Get started by submitting your cover letter and CV through our application portal. AVEVA is committed to recruiting and retaining people with disabilities. Please let us know in advance if you need reasonable support during your application process.

Find out more: aveva.com/en/about/careers/hiring-process

About AVEVA

AVEVA is a global leader in industrial software with more than 6,500 employees in over 40 countries. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals, and minerals – safely, efficiently, and more sustainably.

We are committed to embedding sustainability and inclusion into our operations, our culture, and our core business strategy. Learn more about how we are progressing against our ambitious 2030 targets: sustainability-report.aveva.com/

Find out more: aveva.com/en/about/careers/

AVEVA requires all successful applicants to undergo and pass a drug screening and comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check.  Certain positions dealing with sensitive and/or third-party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.  AVEVA provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please notify your recruiter. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.