Executive Assistant at EnrollHere

EnrollHere is seeking a dedicated and highly organized Executive Assistant to support our executive team in driving strategic initiatives and ensuring operational excellence. This position is ideal for an individual who thrives in a fast-paced environment and possesses exceptional multitasking abilities. As a Executive Assistant, you will play a crucial role in managing executive schedules, facilitating communication, and supporting various projects that are critical to the success of our organization. Reporting to our Chairman of the Board you will work closely with senior management and stakeholders to ensure seamless operations and help boost productivity. This role requires a proactive approach, strong problem-solving skills, and the ability to maintain confidentiality while managing sensitive information. The ideal candidate will demonstrate a high level of professionalism, attention to detail, and the capability to prioritize tasks effectively. Your ability to anticipate needs and provide exceptional administrative support will be essential in helping our leaders focus on strategic priorities. If you are a motivated individual with a passion for supporting executives and enhancing operational efficiencies, we encourage you to apply for this exciting opportunity at EnrollHere.

Responsibilities

• Manage executive calendars and schedules, coordinating meetings and appointments efficiently.
• Prepare and organize agendas, minutes, and materials for meetings and conferences.
• Act as the primary point of contact for internal and external stakeholders on behalf of the executives.
• Draft, proofread, and edit correspondence and reports, ensuring clarity and professionalism.
• Facilitate travel arrangements, including booking flights, accommodations, and transportation.
• Handle confidential information with discretion and professionalism at all times.
• Assist in project coordination, tracking progress, and following up on deliverables as needed.

Requirements

• Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting executives.
• Exceptional organizational skills with a proven ability to manage multiple priorities and meet tight deadlines.
• Strong verbal and written communication skills, with an eye for detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other industry-relevant software.
• Ability to maintain confidentiality and exercise discretion when dealing with sensitive information.
• Demonstrated problem-solving skills and the ability to work independently with minimal supervision.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

Benefits

We believe in taking care of our team, which is why we offer a comprehensive benefits package that supports your health, wellness, and future:

• Medical: 4 United Healthcare medical plans (including an HSA option)
• Dental: 3 dental plans (Aetna and MetLife)
• Vision: 2 Aetna vision plans
• Wellness & Mental Health: 5 additional Medical Plus benefits, including telehealth support and an annual Talkspace subscription
• Ancillary Coverage: 4 ancillary plans and supplemental life insurance
• Retirement: 401(k) with a 4% match (after 90-day exclusionary period)