Accounts Payable Specialist (QuickBooks Expert) at Boldbusiness

Summary of the Job:

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to support our finance team in managing vendor invoices, payments, and expense processes. This role plays a vital part in ensuring accurate and timely disbursements, maintaining strong vendor relationships, and keeping our financial records precise and up to date. The ideal candidate will be highly organized, an expert in QuickBooks, and comfortable working in a dynamic environment with shifting priorities.

Key Responsibilities

• Review, code, and process vendor invoices and employee expense reports in QuickBooks.
  
  
• Maintain accurate and current vendor records, including W-9s, payment terms, and contact details.
  
  
• Reconcile vendor statements and resolve discrepancies or payment issues promptly.
  
  
• Prepare and process weekly check runs, ACH, and wire payments.
  
  
• Manage approval workflows and ensure compliance with company policies.
  
  
• Assist in month-end closing by reconciling AP subledger to the general ledger.
  
  
• Generate and maintain aging reports to track outstanding payables.
  
  
• Support 1099 preparation and reporting at year-end.
  
  
• Communicate professionally with vendors and internal stakeholders regarding payment statuses and inquiries.
  
  
• Perform additional finance or administrative duties as assigned.
  
  

Qualifications

• Associate or bachelor’s degree in accounting, Finance, or a related field preferred.
  
  
• 2–4 years of experience in accounts payable or general accounting functions.
  
  
• Advanced proficiency in QuickBooks (Online and/or Desktop) — must be able to manage end-to-end AP processes within the system.
  
  
• Strong Excel skills and familiarity with Microsoft Office Suite.
  
  
• Excellent attention to detail, accuracy, and organizational skills.
  
  
• Effective verbal and written communication abilities.
  
  
• Ability to work independently and meet tight deadlines.
  
  
• Professional demeanor with a collaborative, team-oriented mindset.
  
  
• Experienced in handling company credit cards and maintaining strict confidentiality.

What We Offer

• Competitive compensation
  
  
• 100% remote work with flexibility and work-life balance
  
  
• A collaborative and fast-paced environment where your contributions have a visible impact
  
  
• Cross-functional exposure to diverse departments and global vendors
  
  
• Opportunities to work with automation, AI, and modern accounting tools