Administrative Assistant - Advertising at Spotify

Job Description

Sell what you love. For us and millions of users across the globe, that’s Spotify. Join the Sales team and you’ll build the relationships that help grow our business in existing markets and beyond. We don’t just sell creative solutions to our clients and partners, we help to shape them; using our expert knowledge of ad products, sales channels and the industry to impact the way the world experiences music and podcasts.

Our Advertising Sales team brings Spotify’s advertising story to life for some of the world’s most innovative brands. We build meaningful partnerships that shape how advertisers connect with listeners across music and podcasts.

As an Administrative Assistant supporting two senior Sales leaders, you’ll help the team move faster and operate smarter. You’ll be a trusted partner who keeps priorities clear, logistics seamless, and client moments thoughtfully executed.

What You'll Do

Manage and prioritize complex executive calendars, scheduling internal and external meetings across multiple time zones

Anticipate scheduling conflicts and proactively resolve them with clarity and sound judgment

Prepare agendas and meeting materials, and help track follow-ups and action items

Coordinate business travel end-to-end, including flights, hotels, ground transportation, and detailed itineraries

Manage travel changes and disruptions calmly and efficiently

Support travel documentation needs as required, including visas and business travel requirements

Submit and reconcile expenses through company systems, process invoices, and support operating expense tracking

Coordinate conference rooms, meeting technology, and office logistics in partnership with IT and facilities

Serve as a point of contact for vendors and cross-functional stakeholders

Coordinate logistics for client events, sponsorships, hosted experiences, and guest visits to ensure a polished brand experience

Who You Are

You have 3+ years of experience supporting senior leaders in a fast-paced, dynamic environment

You’re highly organized and skilled at prioritizing competing demands without losing attention to detail

You communicate clearly and professionally with executives, team members, clients, and external partners

You’re confident managing complex scheduling across time zones and stakeholder groups

You have experience booking detailed travel and adjusting plans quickly when circumstances change

You’re comfortable with expense reporting, invoice processing, and basic budget or operating expense tracking

You bring discretion, integrity, and sound judgment when handling sensitive information

You’re proactive, solutions-oriented, and anticipate needs before they become urgent

You’re comfortable building and editing presentations (Keynote, Google Slides, PowerPoint) and working in spreadsheets (Excel or Google Sheets)

You have experience with Salesforce or a similar CRM, or you’re eager to learn

Where You'll

This role is based in New York City.

We offer you the flexibility to work where you work best! There will be some in person meetings, but still allows for flexibility to work from home. We ask that you come in 2-3 times per week.

The United States base range for this position is $52,634 to $75,192, plus equity. The benefits available for this position include health insurance, six month paid parental leave, 401(k) retirement plan, monthly meal allowance, 23 paid days off, 13 paid flexible holidays, paid sick leave. These ranges may be modified in the future.

Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.

At Spotify, we are passionate about inclusivity and making sure our entire recruitment process is accessible to everyone. We have ways to request reasonable accommodations during the interview process and help assist in what you need. If you need accommodations at any stage of the application or interview process, please let us know - we’re here to support you in any way we can.

Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service.

Apply